145th Scout Group Privacy and GDPR
The 145th Scout Group
is committed to protecting and respecting your privacy. The 145th Group
Executive acts as the Data Protection Officer, and has overall responsibility
for data protection compliance in the group.
This Privacy Notice
explains when and why we collect personal information about members, parents / guardians
and volunteers, how we use it, the conditions under which we may disclose it to
others and your rights in relation to your personal data.
We may change this notice from
time to time so please check the 145th Scout Group website http://www.145thglasgowscouts.org.uk/index.htmlwhere this Privacy
Notice is displayed.
What is this
This Privacy Notice sets out
what we do with Personal Data and what you can expect from us as part of our
obligations when processing this Personal Data.
What data are we
We may hold Personal Data (including
Sensitive Personal Data) about members, parents/guardians and volunteers. We
believe it is important to be open and transparent about how we will use your Personal
Data. Information we may hold includes the following:
- ·name and contact details;
- ·age/date of birth;
- ·details of any health
- ·race or ethnic background and
Why do we collect
We use this information to
communicate with you and to carry out our obligations as Scout Leaders. We also
have a responsibility to keep information about you, both during your
membership and afterwards (due to our safeguarding responsibilities and also to
help us if you leave or rejoin). In addition, we may collect data for
registration to events, including nights away, in some cases this data will be
Sensitive Personal Data, which we ask for to allow us to provide appropriate
care for members whilst under our supervision. The list of activities we carry
out as part of Scouting that may require the use of Personal Data include:
- ·To enable us to provide a
voluntary service for the benefit of the public;
- ·To manage our volunteers
- ·To manage our membership
- ·To update you on events and
- ·To conduct surveys on our
- ·For financial accounting
- ·To fundraise for the Scout
- ·To process Gift Aid
How do we gather
We gather data through a
variety of methods, these include:
- ·contact form on our website or
- ·waiting lists for new members;
- ·Joiners forms
- ·Event registration forms.
When will we
delete this data?
We may keep information for
different periods of time for different purposes as required by law or best
As far as membership
information is concerned, to make sure of continuity (for example leavers and
then re-joiners) and to carry out our legal responsibilities relating to
safeguarding young people, we keep membership information throughout the
membership and after it ends.
Who has access to
this data and who do we share it with?
Only those members who need
membership information to carry out their role have access to that information.
We may share membership data
with other local scouting groups where this activity is required to deliver the
scouting group obligations, such as stand in leaders. We may also share data
within The Scout Association. We do not store credit card details, nor do we
share data with third parties without permission.
Where will the
data be stored?
This data is securely stored as paper
records in locked filing cabinets and in the online
membership system “Online Scout Manager”. We take data security seriously.
What are your
rights to your Personal Data
As a Data Subject you have
rights over your own data that you can exercise at any time, these are:
- ·Data is accurate – we must keep
your data accurate
- ·Data is erased – we must erase
data if not needed or requested by you, that is not excessive and is possible
- ·Data is portable – we must
provide a copy of your data back to you
- ·Data processing is limited – we
must cease a processing activity if you object to it
- ·Consent withdrawal – we must
allow you to withdraw consent at anytime
In the event that you wish to
contact us to exercise these rights or for any further queries on this Privacy
Notice, please contact Brendan.Harris@ntlworld.com.